Registration of new students takes place after acceptance and concludes during the week prior to the beginning of instruction. Advance registration is conducted for currently enrolled students in the preceding semester. Late registration is permitted only during the first week of instruction and may be subject to a late registration fee. Registration is not complete until all fees and tuition have been paid, and health clearance requirements are met.
Prior to registration, students must obtain an advisor’s approval for their selected courses. Students who have officially declared a major obtain program approval from their designated program advisors. Other students obtain approval from an assigned advisor through the Office of Advising and Career Development.
The add/drop period for each semester is posted in the academic calendar online and in the Chaminade University catalog. It is generally during the first week and a half for the fall and spring day semesters, and during the first week for Online Undergraduate semesters. Students can add and drop courses through the Chaminade University portal during the add/drop period, or by visiting an advisor. Day Undergraduate students are welcome in the Office of Advising and Career Development in Clarence T.C. Ching Hall, Room 252, for any advising and registration questions. Online undergraduate students may seek guidance from the on-campus advising team or the advisor located on either the Pearl Harbor, Schofield or Tripler base office. If you are receiving federal financial aid and drop below full time during the add/drop period you are required to notify the financial aid office.
MAXIMUM STUDENT LOAD
The maximum student load per term is 7 semester hours for a 6-week summer session, 13 semester hours for a 10-week term, and 19 semester hours for a regular 16-week undergraduate semester or concurrently when sessions overlap. This load includes all courses taken concurrently at Chaminade and other institutions. On the recommendation of the student’s advisor, any student with a minimum 3.0 GPA may request an exception to this rule from the Provost.
Prerequisite courses are those courses which are required to be completed prior to enrollment in more advanced courses in order to afford reasonable expectation of student preparation for successful attainment of course objectives. A grade of “C” or above is required to satisfy prerequisite courses. In some cases students may have attained sufficient preparation for success through other life learning and may petition the division dean, academic advisor or class instructor for a prerequisite waiver. Students should be fully prepared to provide the instructor with compelling evidence of such prior preparation. In order for students without documentation of the required prerequisite course work to register for more advanced courses, they must initiate a prerequisite waiver through the Office of Advising and Career Development, located in Clarence T.C. Ching Hall, Room 252. This prerequisite waiver needs to be approved by Instructor, Dean, and Provost. If all approve, the Records Office will register the student for the requested course pending enrollment availability. Please note, the prerequisite being waived may still need to be completed in the future, depending on your degree requirements.
DAY UNDERGRADUATE ENROLLMENT FOR ONLINE UNDERGRADUATE COURSES
DUG students wishing to enroll in Online Undergraduate program courses must complete a registration form through the Office of Advising and Career Development. Immediate registration is permitted in Online Undergraduate program courses provided the undergraduate student is a graduating senior or required classes for financial aid purposes. All other eligible undergraduate students will be permitted to register per the following:
• For Online Undergraduate program fall and winter terms, day undergraduate students may register for classes one business day before the start of the Online Undergraduate program term. DUG Advisor and Online Undergraduate program approvals are needed for these terms.
• For Online Undergraduate program spring and summer terms, day undergraduate students may register at the start of the Online Undergraduate program registration period. DUG Advisor and Online Undergraduate program approvals are needed for these terms.
ENROLLMENT AT OTHER INSTITUTIONS
On the recommendation of the student’s advisor, a student may be authorized to enroll concurrently at another institution. Each institution may impose conditions on Chaminade students enrolling concurrently. Generally students must meet application deadlines and qualify for admission as unclassified students. Online Undergraduate program students must obtain written authorization from the Registrar.
Classified and unclassified students desiring to audit classes must obtain the written permission of the instructor. With the instructor’s consent, auditors may participate in class discussion and submit assignments, but no credit for the course will be given. Auditors pay half the tuition and the same fees as other students. Forms for this purpose are available from the Records office.
Students who wish to change enrollment from audit to credit may do so within the add/drop period of the term. Students who wish to change enrollment from credit to audit may do so until the deadline for withdrawal, provided they have their instructor’s permission.
An Individualized Study is an existing, approved course offered by a faculty member for one student. The material covered in the Individualized Study is identical to that covered in the course when it is presented in the traditional manner. A student may request an Individualized Study only when there is a need to fulfill graduation requirements and the course is not offered in the regular schedule due to insufficient enrollment or other extenuating circumstances. An Individualized Study must have the approval of the Provost. If the student is paying full tuition for a regular day semester, the tuition will cover one such course without additional payment.
A Directed Study is study of or research on a topic of special interest to the student electing the directed study. A faculty member in the appropriate discipline who agrees to be the student’s mentor in the work is the director for the study. The material cover in a directed study is not covered by any existing, approved course. The Provost must approve a directed study.